ABAC Student Activities Fee Funding Application

Travel:  registration, mileage, rentals, food, and transportation will fall under Travel and Special Events.  Applications for these funds should be sent to the Student Activities Fee Funding Committee.

Student conferences:  fees can be used to send delegates who are presenting a program, running for a state or national office, or receiving recognition.  All other students attending must pay their own way.

Further explanation follows on what Student Activities money can and cannot be spent on.

·         SA will pay only national or regional dues and not individual or local dues.

·         No clothing of any type will be purchased, unless it is a uniform that will remain the property of ABAC (i.e., personal t-shirts, jackets).

·         Clubs purchasing food, i.e. for banquets and refreshments for students activities, must retain records, and meals should not exceed per diem amount set by the state ($6 for breakfast, $7 for lunch, and $15 for dinner).

·         Postage will not be paid with SA funds, since there is an institutional pool for mail.

·         SA fees cannot be used for scholarships, cash prizes, gifts or honorariums.

·         Clubs are encouraged to earn money through fundraising activities and not rely solely on money from SA.

·         Monies must be spent on exactly what is stated on the request.

Clubs and activities are mandated to use WPLH and The Stallion to publicize events planned.  The media plan should be attached.

After every program

·         A presentation is required to the SAFC or SGA.

·         Groups must assess the event/program by surveying attendees.  Assessment, attendance sheet, and expense receipts must be turned in within 48 hours after the travel or event/program.

·         Once approved, expenses for conferences or events/programs should be charged to the Travel and Special Events Budget - #9500 643.  For questions, contact Van McGriff at 5130.

Please complete the following form and provide all information requested.

ABAC Student Activities Fee Funding Application

All applications must be typed; otherwise they will not accepted.

Instructions for submitting a funding request:

1.      Requests must be received by the Office of Student Life and Housing a minimum of six weeks before the event.

2.      Please fill out this form completely.

3.      A plan must be attached addressing how the event could meet the needs of persons with disabilities who may be attending.

MUST COMPLETE FACILITIES REQUEST FORMS PRIOR TO SUBMITTING

*Items are required for submission.

Name of Club*

This request must be submitted by using Advisor’s email address

Name*

Phone* E-mail*  

President

Name*

Phone* E-mail*  

Program/Event Information

Name of Program

Date & Time
Location

Anticipated Audience (how many students do you expect)

Target Audience (i.e., faculty, specific student demographic)

What is the area(s) of focus?  Check all that apply. 

Special event (social, educational, community service, recognition etc.)

  Cultural (events celebrating specific communities)

  Leadership (lecture series, conferences, speakers, etc.)

  Professional development (conference, workshops, mentoring etc.)

Please respond to the following

1. Describe program/event and its goals.

2. Describe club/group mission, and how it relates to the event.

3. Describe benefit(s) applicant, participants, and the ABAC community will gain as a result of the event.

Conference Information

Name of Conference

Date & Time
Location

Target Conference Audience

*Attach conference agenda and information (.doc, .pdf, .xls, .htm, .html are acceptable file types)

What is the area(s) of focus?  Check all that apply. 

    Special event (social, educational, community service, recognition etc.)

    Cultural (events celebrating specific communities)

    Leadership (lecture series, conferences, speakers, etc.)

    Professional development (conference, workshops, mentoring etc.)

Budget Summary

 *Attach Itemized Budget (.doc, .pdf, .xls, .htm, .html are acceptable file types)

**Attach completed media plan using WPLH and Stallion Newspaper (.doc, .pdf, .xls, .htm, .html are acceptable file types)

*** After every program, an event summary & participation evaluations must be completed and turned into SAFC.

Sample Itemized Budget

Total cost for the event: $373.50

Total SAFC contribution: $328.00