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Sponsored Billing

Third Party Contract Payments to Student Accounts

If an approved company or organization will be responsible for paying all or part of a student’s term charges, this is called a Third Party Billing arrangement.  ABAC requires a “Billing Authorization” from the company or organization in order to set up a Third Party Contract.  The Billing Authorization must include:

• An itemized list of charges the third party desires to pay.  If there is a maximum amount the third party will pay for any/all of these charges it must be listed, also.
• The student’s full name and student identification number.
• An itemized list of all financial aid that must be applied to the student’s term charges prior to billing the third party.  (For example, SEOG Grant, Pell Grant, Hope Scholarship, Hope Book Scholarship, Stafford Loan, etc.)
• Signature of an official authorized to obligate payment of the organization.
• The name, billing address, email address, and telephone number of the contact person at the company/organization that is responsible for payment
• Special invoicing requirements (if any) requested by the third party.

The Billing Authorization must be received by the Third Party Accountant in the Student Financial Services Office by the fee payment deadline.  The Authorization may be faxed to (229) 391-4871 or emailed to ensure it arrives by the fee payment deadline; however, an original must follow in the mail.  Authorizations should be mailed to the address listed below:

Sponsored Billing Box 2
Abraham Baldwin Agricultural College
2802 Moore Highway
Tifton, GA 31794

Important Points to Remember:

• A new Billing Authorization must be submitted each semester.
• It is the student’s responsibility to ensure the Authorization is received by the fee payment deadline.
• The student will be responsible for payment of all charges the third party declines to pay. If the third party allows ABAC to bill for books and/or supplies on the student’s behalf, a Bookstore charge account will be created.  The Bookstore charge account will have a specific activation date and expiration date.  The student must present his/her ABAC Gold Card (student ID) when making charges to the account.
• Upon receipt of the completed Billing Authorization, the Student Account will be updated to reflect the pending payment amount.  If a balance remains on the Student Account, the student must pay this balance by the fee payment deadline.
• An itemized invoice will be mailed to the third party billing address listed on the Billing Authorization.  Payment is due in full immediately upon receipt of the invoice.
• Payment to ABAC cannot be contingent upon grades or completion of courses..

Examples of Third Party Companies/Organizations:

*Prepaid College Plans	*Workforce Investment Act (WIA)
*Vocational Rehabilitation (VR)	*Independent Living Program (ILP)
*Tuition Assistance (TA)   for U.S. military	*Hospitals

Questions: SFS@abac.edu