MINUTES

Spring 2008 Staff Forum

January 23, 2008

Health Science Building Room 237

 

 

Welcome and Invocation - Ms. Brenda Doss, Chair, called the meeting to order at 3:00 PM in the Health Science Building room 237.  Ms. Stephanie Coney, Library Assistant, gave the invocation.

 

Guest Speakers – Mandi Collins, ABAC Student and Mr. John Clemens, VP Fiscal Affairs

Mandi Collins

Reported on the first ABAC Student Organized Relay for Life event that will be held on March 28th on the front lawn.  The goal is $25,000.00 for students, faculty, and staff.   All money raised will go back to the community Relay for Life event in April and ABAC will get credit for the amount raised at the Student Relay event.

 

John Clemens

1.      Talked about problems and complaints received about the Fiscal Affairs Office.

2.      Discussed changes that will be taking place in the near future with a new concept called “Shared Services.”  Many functions now done in house will be processed at a USG centralized location.  Some of these changes will require departments to be responsible for some of the processing currently done by the Business Office Staff.  Areas affected will be Payroll, Accounts Payable (travel vouchers) and Purchasing.  Some of these changes will happen as early as July 1st, 2008.

3.      Discussed P-card issues and the audit that will take place on campus January 28th and 29th.

4.      Discussed a new budget reporting system that will be available in the very near future that will make reports available to budget administrators and will eliminate most of the month-end reports that are currently sent out by the Business Office.

 

 This was followed by a question and answer session.

 

New Personnel and Changes:

 

New Personnel:

Maria Aguilar -HEP/GED Specialist; Ana Becerra –HEP/GED Specialist; Jennifer Hall– PSBOC/Administrative Assistant; Holly Lawrence – Upward Bound Office/Guidance/Academic Specialist; Theresa Peppel-Clemens –Library/Senior Administrative Assistant; Angela Willis – Library/Library Tech. Assistant; Michelle Wheeler – Enrollment Services/Enrollment Specialist; Elaine Auger – College Advancement/Director of Support Operations; Robbie Hawsey – Procurement/Purchasing Manager

Personnel Changes

Nancy Anthony – CAMP/HEP Office/Office Manager;  Keisha Spears – ABAC on the Square/Coordinator.

 

Approval of Minutes

Minutes from the October 3, 2007 Staff Forum meeting were distributed and reviewed.  Melissa Willis was left off the Valentine’s Committee.  This correction will be made.  The minutes were approved (Amy Willis, Bam Pirkle) and will be filed as corrected.

 

Old Business

  1. Tom Turkey auction deposits to date total $715.50.
  2. Valentines Day fundraiser chair Tracy Dyal reported that balloons had been ordered; balloon bouquets will be available; have pre-sale of baked goods; expand pre-sale to students with cutoff the Monday before February 14th; have labels on baked goods with ingredients listed.  Locations for the sale will be designated and a volunteer list circulated.
  3. Brenda Doss gave the account balances.  The expendable account balance is $3,613.00, Scholarship account $30.00, Endowment earnings $1,095.00 and the Endowment fund account balance is $40,704.00.  The Endowment fund balance is this large because Mr. Roy Jackson had a life insurance policy with the Foundation in the amount of $25,041.00 that was recommended for deposit in our expendable account.

 

 

New Business

  1. Brenda Doss gave a brief update on the Chancellors visit to campus on January 17th.
  2. Brenda Doss and Nancy Anthony will attend a Staff Council meeting in Macon on February 15th.   If anyone has questions or concerns please let them know so they can be given to the Staff Council President.
  3. The Staff Excellence Award announcement will be sent out in the near future.  Be sure to turn in nominations by the deadline.                         

 

Announcements

Billy Purcell will be presenting a lunch and learn program on self-defense for women in the Magnolia Room on March 11th.

 

Adjournment & Refreshments -  The meeting was adjourned at 4:50 P.M and refreshments were served..  Refreshments were provided by Bobbie Baldree, Nancy Anthony, Vickie Martin, Van McGriff, Melissa Willis, Amy Willis, Theresa Clemens, and the Bookstore Staff.