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Office of Information Technology and Services

Microsoft Outlook Tips, Tricks and Tutorials

Outlook.com


1 - Setup Outlook
2 -
Import old Mail and Addresses into Outlook*
3 -
Import ABAC Contacts into Outlook
4 -
Import Calendar into Outlook*
5 -
Create Autosignature*

Keyboard Shortcuts -- Complete List -- For Office 2003

Miscellaneous Tasks

Update/Import ABAC Contacts into Outlook
Update/Import ABAC Calendar Appointments into Outlook
Export Outlook Contacts
Outlook's Holidays: Version 2003 v. Version 2007
Mail Settings
Address Book Settings
Set Default Mail Program to Outlook
BCC in Mail Messages
Create New Folders for Mail, Calendars, etc.
Delete a Contacts Category
View Contacts by Category
Delete Duplicate Calendar Entries (esp. birthdays) -- Open, Run
Remove birthdays from ABAC Contacts -- Open, Run
Remove ALL birthdays from Calendar -- Open, Run (may have to run multiple times to remove ALL birthdays)

Create an Outlook distribution list from a Contacts category
Create Junk Mail Rule/Filter to manage mail
Create Rules/Filters to manage mail

Attachments blocked automatically

Import downloaded Holiday (non-ABAC) Calendar

E-mail a screen shot (i.e., picture of monitor output)

Export Outlook Contacts

Archive and AutoArchive (by Microsoft)
Several Outlook folders are set up with AutoArchive turned on. These folders and their default aging periods are Calendar (6 months), Tasks (6 months), Journal (6 months), Sent Items (2 months), and Deleted Items (2 months). The Inbox, Notes, Contacts, and Drafts folders do not have AutoArchive activated automatically. The Contacts folder cannot be set to AutoArchive and does not have an archive property.

Associated Links

Microsoft Instructions and Tips

Scripts (Select Open when prompted)

Change ABAC E-Mail Addresses -- from abac.peachnet.edu to  abac.edu
Change ABAC E-Mail Addresses -- from @mail.abac.edu to  @abac.edu
Change short name to long name addresses -- e.g., afitz to afitzgerald
Clear E-Mail Address History
Change Category Name for Contacts
Change Fax for Contacts --
to avoid having the fax number pop up as a legitimate e-mail address changes business, home, and other fax numbers
Delete a Category and its Contacts -- removes a category with all its contacts

PDA Links

 

Last Updated Wednesday April 22, 2009 10:09 AM