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Procurement

The Procurement Office oversees the purchasing functions, including bid opportunities, bid terms and conditions, receiving of items, equipment inventory, and items in surplus

Contacts:  Robbie Hawsey, Procurement Manager:
229-391-5044  rhawsey@abac.edu

Teri Mathis, Procurement/Property Control Specialist:
229-391-5047 terimathis@abac.edu

Resources

Purchasing

Resources/Links

» Purchasing Guidelines Policies
» Procurement Basics
» Team Ga Marketplace (DOAS)
» NIPG Exempt List (DOAS)

Purchasing Guidelines & Competitive Solicitation – To establish Purchasing Guidelines and Policies requiring Competitive Solicitation

Purchasing Card (P-Card)

Resources/Links

» ABAC’s P-Card Policy and Procedures
» Cardholder Agreement Form-SPD-PC001
» Cardholder Claims Dispute-Form
» Cardholder Lost Receipt/Invoice FormSPD-PC005
» Cardholder Profile Change Form-SPD-PC002
» Cardholder Special Approval Form-SPD-PC003
» Cardholder Log Sample-Form

State and local governments can benefit from using the P-Card by eliminating purchase order paperwork. The P-Card offers more accountability through consistent and timely reconciliation processes and electronic management controls. The P-Card is honored by all merchants who accept VISA, and there are no annual, transaction, or reporting fees.

Works Program

Resources/Links

» Works Application

The Works application is a Web-based, user-friendly electronic card payment management service that automates, streamlines, and integrates existing payment authorization and reconciliation processes while providing management reporting and spending controls.

Agency Contract-Mandatory

Resources/Links

» Letterhead, Envelopes, and Business Cards
» More Business Solutions Pricing

More Business was awarded the Agency Contract for Letterhead, Envelopes, and Business Cards. This is MANDAORY for these types of purchases.
Contact More Business Solutions 770/565/7772 for set-up on ordering online.

BID Request Guideline

Resources/Links

» Role of the End User

Provide information describing requirements of what is to be purchased

Vendor Information

Resources/Links

» Register with Team Georgia Marketplace
» Vendor Registration Form
» Implementation of the New E-Verify affidavit requirements
» E-Verify Immigration and Security Form SPD-SP054

Vendors/Team Ga Marketplace:
Are you registered with Team Georgia Marketplace? If no, please click on the link provided for updates and openings for bidding opportunities.

Vendors/ E-Verify Immigration and Security- Department of Audits and Account Web Site for access to the proper form
Per Senate Bill 160 and State of Georgia Requirements: Original must have notary seal and mailed to: Abraham Baldwin College, 2802 Moore Hwy Box 11, Tifton, Ga. 31793

ARI Program/ABAC Vehicles

Resources/Links

» Policy 10 revised
» ABAC vehicles

What is (ARI)? Automotive Resources International.
The ARI program gathers information on vehicles such as repairs and maintenance, fuel cost, and how often the vehicle is being used.
Policy 10 has been revised to reflect all light duty (under 9,000 lbs.gross vehicle weight) passenger vehicles 10 years or older and/or having 135,000 miles MUST be enrolled in the maintenance program.

ABAC Vehicles-View Video on Auto Liability Coverage & the Do’s &Don’ts located under the Auto Program Training on the DOAS webite. Also view the Liability Insurance Publications and forms.