ABAC 2^nd Century Project #1

Enhancing Business Processes – Budget Development and Budget Management

Goal:  Create user-friendly, web-based budget development and management processes that will support participatory budget development and management. 

 

Process	Team	Due Date	Progress
1st Quarter FY08 Budget Review YTD expenditures Unallocated budget amounts Revenue projections Extraordinary expenses	Judy Gatts – Team Leader Sharon Ellis Donna King	October 20, 2007	Incomplete - need a regular, on-going process that show YTD, unallocated budgets or revenue projections.  At 10 days into the third quarter, still need  a 2nd quarter recap.
Contingency Projection –FY08 FY07 – sources and amounts (demonstrates potential) FY08 – Lapse salary + benefits (projection of actual)	Sharon Ellis – Team Leader Bertha Daniel Sandra Grimsley	October 20, 2007	Do we have a running vacancy list or lapse salary total?
MRR (Phase I) FY07 Residual FY08 Allocation FY08 Priorities MRR (Phase II) Deferred MRR inventory Priorities Cost projection Estimate of MRR deficits	John Clemens -- Team Leader Melvin Merrill Andy Bihl Judy Gatts	October 20, 2007     February 1, 2008	Need a recap of MRR expenditures.Without a reliable, on-going estimate of discretionary funding we simply can’t accomplish this objective.
Budget Development System WebFS VSU GA Southern	John Clemens -- Team Leader  Amy Willis Tim Marshall Jeff Gibbs Len Wildes – Resource (UGA) Joe Newton – Resource (VSU)	November 1, 2007 – feasibility December 1, 2007 – Demo and beta	Demo provided to President on Feb. 8, 2008.   Need spreadsheet with beginning balances for FY08 from Business Office.
Distributed Budget Management System UGA – Arrow VSU	Chrystle Ross/Sharon Ellis -- Team Leaders Patsy Hembree Donna King Judy Perry Bobbie Robinson Wasdon Graydon Ken Spurlin – Resource (UGA) Karen Kimbell – Resource (UGA) Jason Gaskins – Resource (VSU)	November 1, 2007 – feasibility December 1, 2007 –Demo and beta	Completed feasibility and demo end of November 2007.   Will begin testing with team members week of Feb 11, 2008.   Two reports will be available on-line initially:  a detailed budget report and a summary report.
Housing Finance Module GA Southern Kennesaw Valdosta	Judy Gatts/Vickie Martin -- Team Leaders Amanda Bridges Bernice Hughes James Herring -- Resource	November 1, 2007 – feasibility December 1, 2007 – Demo and beta	Preliminary report received that outlined several challenges.  What has been done to resolve outstanding issues?