Position Description – Senior Mail Clerk (Postal

Supervisor)

POSITION DESCRIPTION
Position Title:	Senior Mail Clerk (Postal Supervisor)	FLSA Status: Non-exempt
Reports to:	Director of Business Sevices
Department:	ABAC Post Office (Fiscal and Physical Affairs)
Date Prepared:	June 2005

BASIC FUNCTION

The incumbent is responsible for delivering incoming and outgoing mail to the proper areas in a timely manner. In addition, the Senior Mail Clerk must deliver the daily report to the Tifton Post Office.

NATURE & SCOPE

The Senior Mail Clerk reports to the Director of Business Services. The incumbent supervises three to five employees, including postal clerks and student workers.

The postal service at ABAC functions as a team. The objective of this team is to deliver the proper articles of mail to the proper individuals and departments in a timely fashion. All of the workers together serve as a unit, and the Senior Mail Clerk serves as the head of this unit and the manager of the post office.

Additionally, the senior mail clerk is responsible for supervising student postal boxes. This requires setting up and documenting these accounts, as well as monitoring whether or not they are being currently used. This also involves the issue of mail forwarding. It is up to the Senior Mail Clerk to determine if mail is being forwarded, and he/she keeps documentation of these requests.

The Senior Mail Clerk must have an excellent understanding of the rules and regulations of the U.S. Postal Service. These policies must be followed at all times. The incumbent must also prepare reports for the Postal Service on a regular basis.

Position Description – Senior Mail Clerk (Postal

Supervisor)

PRINCIPAL ACCOUNTABILITIES

Ø Supervises other postal employees, including student workers

Ø Assists in receiving mail and delivering it to the proper box

Ø Completes daily postal reports for the Tifton Post Office

Ø Receives and distributes UPS, Federal Express, DHL, and other special deliveries and distributes them for the ABAC campus

Ø Supervises and assists students with post office boxes

Ø Monitors forwarded mail

Ø Supervises and assists in running the meter machine and in sorting mail

Ø Completes monthly and semester reports for the Business Office

BUDGETARY RESPONSIBILITIES

The Senior Mail Clerk monitors account balances and expenditures.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires two years of college or vocational school and one to three years of experience in the field. In addition, knowledge of postal regulations and meter machines is helpful.