Position Description – Senior Accounting Assistant

POSITION DESCRIPTION
Position Title:	Senior Accounting Assistant	FLSA Status: Non-exempt
Reports to:	Director of Business Services
Department:	Fiscal and Physical Affairs
Date Prepared:	June 2005

BASIC FUNCTION

The incumbent is responsible for the preparation of budgets, budget ammendments, and budget status reports. In addition, this position has the task of maintaining accurate accounting and budgetary records, including some assistance within a supervisory capacity to others within the office on accounting related problems.

NATURE & SCOPE

The Senior Accounting Assistant reports to the Director of Business Services. The incumbent serves as the supervisor for a small number of student workers.

This position requires a broad range of understanding of general accounting principles. The incumbent works with the general journal on a regular basis. In addition, the Senior Accounting Assistant must have practice in budget maintenance and payrolls. Some experience in accounting software would be of great value.

The Senior Accounting Assistant must be able to work independently. Most of the tasks completed by this position require him/her to identify needs and act accordingly. Thus, self-motivation and responsibility are essential characteristics of this position.

The incumbent must also have acute knowledge of the policies and procedures required by the Board of Regents of the University System of Georgia. These policies greatly affect accounting decisions, and the Senior Accounting Assistant is often required to explain these policies to different departments and budget units. Also, the annual budget and quarterly budget amendments must follow these policies. Additionally, the incumbent attends Board of Regents meetings dealing with budget related items.

Position Description – Senior Accounting Assistant

PRINCIPAL ACCOUNTABILITIES

Ø Prepares the annual budget and quarterly budget amendments for the Board of Regents Budget Office

Ø Copies and interfaces payroll files from the HR PS system to the PS GL system after the payroll office has completed processing each payroll

Ø Reconciles the general bank statement

Ø Prepares journal entries for any budget administrator as needed

Ø Prepares and sends monthly reports to budget administrators

Ø Downloads and interfaces DOAS telephone bill and prepares voucher for payment of phone bill

Ø Substitutes as needed for other office positions

Ø Interviews, hires, trains, and supervises student workers

BUDGETARY RESPONSIBILITIES

The incumbent is responsible for preparing the annual budget, quarterly budget amendments, and budget status reports. In addition, this position performs required maintenance on various budgets throughout the year. However, the incumbent is not personally responsible for the administration of any budget.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires four years of high school or a GED equivalent and three to five years of experience in the field.