Position Description – Personnel Assistant I

POSITION DESCRIPTION
Position Title:	Personnel Assistant I	FLSA Status: Non-exempt
Reports to:	Director of College Services and Human Resources
Department:	College Services and Human Resources
Date Prepared:	June 2005

BASIC FUNCTION

This position serves as an assistant to the Director of Human Resources. The Personnel Assistant is responsible for assistance in operations and the implementation of finge benefits offered at ABAC. This includes assisting with questions regarding health, life, and long term disablity insurance, as well as retirement benefits. In addition, this position coordinates the filling of vacant positions. The incumbent also maintains personnel files and records.

NATURE & SCOPE

The Personnel Assistant reports to the Director of Human Resources. While the incumbent manages projects, no supervision of employees is required.

A primary responsibility of this position is managing benefit and insurance packages for employees. This includes everything from conducting orientations for new employees to balancing Insurance Premium Reports with payroll reports to changing or canceling coverage. The incumbent must have a thorough knowledge of the insurance policies in order to explain them to employees. In addition, the incumbent must clarify Board of Regents and ABAC policies regarding employment leave time for employees.

The Personnel Assistant has the responsibility of maintaining personnel files for all employees. The incumbent must create these files when a new employee is hired and periodically update them. They are necessary for payroll and benefit information.

In addition, the Director of Human Resources often calls upon the Personnel Assistant for aid on projects and tasks. These tasks can cover a wide variety of areas, and the incumbent must understand each of these areas in order to be of help.

Because the Personnel Assistant has a large amount of contact with employees, he/she must possess excellent customer relations skills. These skills help the incumbent to explain policies and procedures to employees. The skills help the incumbent to give details about insurance and benefit packages to employees as well.

Position Description – Personnel Assistant 1

PRINCIPAL ACCOUNTABILITIES

Ø Creates, updates, and maintains personnel and insurance files

Ø Assists the Director of Human Resources in creating, interpreting, and enforcing ABAC policies and procedures

Ø Answers questions regarding employee benefits and insurance

Ø Conducts orientation for new employees

Ø Processes all faculty and staff payroll information forms

Ø Gathers and disburses information regarding benefit changes for the upcoming year

Ø Advertises vacant positions and accepts resumes

Ø Balances the Insurance Premium Reports with the payroll report each month

Ø Processes insurance claims

BUDGETARY RESPONSIBILITIES

The Personnel Assistant is not responsible for any budget decisions.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires two years of college or vocational school and three to five years of experience in the field. Additionally, the Personnel Assistant must be a notary public.