Position Description – Office Manager

POSITION DESCRIPTION
Position Title:	Office Manager	FLSA Status: Exempt
Reports to:	Director of department
Department:	Various
Date Prepared:	June 2005

BASIC FUNCTION

The Office Manager plans and supervises the daily activities of the office and supervises other employees in the office.

NATURE & SCOPE

The Office Manager reports to the director of the department for which he/she works. However, daily review is not required, and the incumbent has the latitude to consider which among many substantially diversified, established College procedures and standards to follow and in what sequence in order to achieve department goals. The incumbent supervises five to ten other employees, including student workers and assistants.

This position requires a variety of characteristics. Communication skills are essential. The incumbent must communicate effectively and maintain a positive attitude in order to motivate and encourage subordinates. These skills also aid in customer service and public relations.

In addition to communication skills, the incumbent must possess the ability to work independently without constant supervision. The Office Manager must understand what needs to be done and take the necessary action to see that it is.

Furthermore, the Office Manager must be able to organize the office. This requires the ability to prioritize the importance of tasks and make effective, efficient decisions. The Office Manager must assign tasks to the appropriate employees.

Varieties of tasks occur on a daily basis for which the Office Manager is responsible, either directly or indirectly. It is important the Office Manager have a wide knowledge base in order to make decisions regarding these tasks. It is also necessary for the incumbent to be able to multitask without sacrificing job quality.

Position Description – Office Manager

PRINCIPAL ACCOUNTABILITIES

Ø Plans and directs the daily activities of a major unit office and related programs

Ø Performs office management duties to ensure that clerical work is performed in accordance with administrative policies and procedures

Ø Assists with special departmental events

Ø Maintains records for the office

Ø Assists visitors to the office and answers questions

Ø Performs other duties as needed

BUDGETARY RESPONSIBILITIES

The Office Manager monitors the budget of the office and makes purchases for the office, but does not have any responsibility concerning budget allocation.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires two years of college or vocational school and three to five years of experience in the field. Proficiency in Banner, Microsoft Office, and other departmental-related software is required.