Position Description – Director of Procurement

POSITION DESCRIPTION
Position Title:	Director of Procurement	FLSA Status: Exempt
Reports to:	Vice President for Fiscal Affairs
Department:	Procurement
Date Prepared:	November 2005

BASIC FUNCTION

This is a full time twelve-month position. This position is responsible for all purchasing procedures including: writing specifications, management of bid procedures, preparing purchase orders, encumbering of orders using People Soft Accounting System, matching of invoices with orders, and other duties as directed.

NATURE & SCOPE

The Director of Procurement reports to the Vice President of Fiscal Affairs. The incumbent supervises one other employee.

The main responsibility of this is position is to purchase items for the college while following the purchasing laws of the State of Georgia, Department of Administrative Services, and the rules and regulations of the College and the University System of Georgia. This includes writing specifications for bids, managing all bids, awarding of bids, price comparison, preparing purchase orders, encumbering orders in the People Soft Accounting System, ordering purchases, and matching invoices with orders.

The position of Director of Procurement requires attention to detail, basic computer knowledge, and organizational skills. The incumbent must also be able to communicate effectively with a diverse group. Effectively communicating with various Departments on campus and vendors will allow for competitive and concise purchasing.

Position Description – Director of Procurement

PRINCIPAL ACCOUNTABILITIES

Ø Ensures that the purchasing laws of the State of Georgia and the rules and regulations of the College and the University System of Georgia are followed.

Ø Supervises the Procurement Assistant

Ø Oversees the purchasing of all items over $5,000

Ø Prepares and encumbers purchase orders for the People Soft Accounting System

Ø Oversees all bids submitted to the Georgia Procurement Website

Ø Program administrator for campus Purchasing Card (p-card)

Ø Oversees all purchases made with the p-card making sure users adhere to the rules and regulations set forth by DOAS in the use of the p-card

Ø Maintains appropriate spending levels for all users

Ø Communicates to DOAS when adjustments are required to cards

Ø Maintains “the Works” program for Users and Accountant

Ø Trains users on “the Works” program and proper procedures set forth by DOAS

BUDGETARY RESPONSIBILITIES

The Director of Procurement oversees the budget of the Procurement Office ( approximately $80,000).

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires a Bachelor’s Degree, or years experience, or to be a Certified Professional Public Buyer. Prior knowledge of state purchasing regulations and the People Soft Accounting System is desirable. This position also requires: computer skills, excellent organizational skills and communication skills (oral and written).