Position Description – Director of Annual Giving and Scholarships         

                         

 
 
 

 

 


POSITION DESCRIPTION

 

 

Position Title:

Director of Annual Giving and Scholarships

FLSA Status:  Exempt

Reports to:             

Chief Development Officer

Department:

Office College of Advancement

Date Prepared:

October 2007

BASIC FUNCTION

The Director of Annual Giving and Scholarships is responsible for planning and implementing a comprehensive Annual Giving program designed to support the programs and activities of Abraham Baldwin Agricultural College and the operations of the Office of College Advancement.  The Director is equally responsible for the  management and growth of funds held by the ABAC Foundation on behalf of private scholarships designated for students of Abraham Baldwin Agricultural College. 

 

NATURE & SCOPE

 

The Director of Annual Giving and Scholarships reports to the Chief Development Officer.  The Director has the latitude to make independent decisions within well defined practices and policies and is encouraged to implement new procedures in order to accomplish end results.  While these results are typically specified by superiors, the incumbent decides how best to achieve the goals of the Office of College Advancement.  Responsible for managing various projects throughout the year, the Director may have at least one subordinate.  

 

Following the goals and objectives of the College’s strategic plan, the Director is responsible for designing, scheduling, implementing and evaluating programs which build a long-term base of support for the College.   A variety of approaches may be employed to increase constituent giving including, but not limited to, direct mail, special events, and creative use of web-based technology.  Targeting of constituents and tracking of results are coordinated with the Director of Alumni Relations, the Director of Support Operations and the Chief Development Officer.

 

The Director coordinates a quarterly newsletter in support of the Chief Development Officer’s planned giving activities.  The Director maintains the direct mail data base for that newsletter, may provide the cover story when appropriate, and oversees the quarterly mailing.  

 

The Director of Annual Giving and Scholarships administers approximately 600 private scholarships whose funds are held by ABAC Foundation.  The Director has the latitude to seek new scholarship donors and to direct those donors to areas of current need.  The Director works with donors to establish new scholarship criteria or to update existing scholarship criteria as the needs of students and the College change.  The Director allocates the Foundation‘s annual scholarship budget among the various scholarships.  As the Foundation’s representative on the College Scholarship and Awards Committee, the Director insures that the Foundation’s investment is protected and the donor criteria followed.  The Director may promote the Foundation’s scholarships among students, parents and educators as necessary.   The Director is responsible for an annual scholarship fund raising event sponsored by the ABAC Foundation.

 

To accomplish the goals of the Office of Advancement, the Director must communicate effectively and participate in activities of the Office of College Advancement as a team player.  Professional interactions may include, but are not limited to, donors, students, parents, high school counselors, financial aid staff, and other Unit Directors in the Office of College Advancement.

 

 

 

 

 

Position Description –Director of Annual Giving and Scholarships      

                         

 
 
 

 

 

 


PRINCIPAL ACCOUNTABILITIES

 

Ø  Designs, schedules and implements strategic annual giving programs to increase both the number and size of donations less than $10,000, with special attention to unrestricted gifts.  Activities may include personal solicitations, direct mail, special events and web based approaches

 

Ø  Develops goals and identifies target audiences for a variety of strategic annual giving programs; such as, the traditional fall mailing, a Christmas follow-up mailing, a young alumni program, the faculty/staff campaign, promotion of on-line giving, and the planned giving newsletter 

 

Ø  Designs and prepares annual giving campaign materials, including oversight of their printing and distribution

 

Ø  Performs analyses,  prepares reports and makes recommendations regarding  the effectiveness of annual giving programs

 

Ø  Collaborates with the other Unit Directors to ensure coordination of fundraising efforts, acknowledgement of gifts, accuracy of the constituent data base and appropriate donor recognition projects, i.e. President’s Club Dinner

 

Ø  Establishes new scholarships, including development and documentation of criteria, resulting from direct fund raising efforts and from unsolicited, self-designated donors   

 

Ø  Maintains database of general criteria for approximately 600 privately funded scholarships

 

Ø  Advises  the Office of Financial Aid and the College Scholarship Awards Committee on the tracking of on-line scholarship applications, current and past scholarship recipients, and donor acknowledgements when necessary

 

Ø  Allocates the Foundation‘s annual scholarship budget among the various scholarships with funds held by the Foundation

 

Ø  Represents donor and  ABAC Foundation interests, including adherence to criteria and allocated funds, at meetings of the College Scholarship and Awards Committee

 

Ø  Promotes scholarship opportunities to donors, students, parents and high school counselors as appropriate

 

Ø  Uses appropriate technology and data systems to manage and monitor giving including the maintancence of the Foundation’s website and the online donation process and updates.

 

Ø  Responsible for one scholarship fund raising event annually, for example, Dollars for ABAC Scholars or its equivalent

 

 

 

 

 

 

Position Description –Director of Annual Giving and Scholarships      

                         

 
 
 


                                     

 

                                     

BUDGETARY RESPONSIBILITIES

The Director of Annual Giving and Scholarships analyzes and allocates available funds for scholarship awards, approximately $350,000 annually.   The Director of Annual Giving and Scholarships is also be responsible for setting and maintaining budgets for each of the fund/friend raising activities, such as the Annual Fund, Special Events and planned giving program.

 

 

 

 

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires a bachelor’s degree and a minimum of three to five years of experience in fund raising, preferably in higher education.  Strong computer and analytical skills are required along with excellent oral, written, interpersonal and organizational skills.  Demonstrated success working with people of various age groups is desirable. Expertise in the complete Microsoft program offerings and BlackBaud Raisers Edge preferred.  Creativity is a must in developing annual core messages and strategies to attract increased participation in annual giving programs.