POSITION DESCRIPTION

Position Title:

Bookstore Accounting Clerk

Reports to:             

Bookstore Manager

Department:

Bookstore/Auxiliary (Fiscal and Physical Affairs)

Date Prepared:

April 2010

BASIC FUNCTION

The Bookstore Accounting Clerk is involved in operating and maintain portions of a point-of-sale system, checking in and stocking textbooks and general merchandise, packing and shipping cartons of textbooks, handling cash transactions and balancing register tills, and processing invoices and credit memos for payment/use.

NATURE & SCOPE

The Bookstore Accounting Clerk reports to the Bookstore Manager and works with student assistants and part-time employees on a regular basis.

The Bookstore Accounting Clerk must plan each day/week/month according to what part of the semester cycle we are in.  This requires one to be organized as well as self-instructed.  While the manager will assign a task or a project, daily and semester duties are to be completed without prompting. 

PRINCIPAL ACCOUNTABILITIES

Ø  1 Point-of-Sale system – create and modify purchase orders, change cost and retail prices when necessary, receive items into inventory, return unsold items to vendors, and assist the manager with data-entry.

Ø  2 Accounting Duties – prepare invoices and credit memos to be sent to Business Office and the appropriate voucher, copy and file invoices and credit memos, check and sort the mail daily, balance vendor account statements monthly, report any discrepancies in invoices and/or credit memos, and verify and balance cash register tills at the end of the day

Ø  3 Shipping and Receiving – Deal with all UPS and FedEx shipments incoming and outgoing; unpack and check-in orders received and stock the floor; coordinate, package, and prepare shipments to be returned to vendors; assist students, faculty, and staff with outgoing shipments

Ø  4 Inventory – Assist in the planning for and taking of annual inventory at year-end, assist with cycle counts throughout the year.

Ø  5 Deal with student and part-time employee time and approvals in ADP

Ø  6 Copy machine – assist with paper jams, calling for repairs, and reordering supplies

BUDGETARY RESPONSIBILITIES

None

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

Ability to demonstrate excellent written and verbal skills to work positively in a diverse employee and customer atmosphere; skilled in the use of a networked computer system utilizing Microsoft Office software; skilled in the use of a multi-line phone system; ability to operate a computerized register system; ability to follow detailed policies and procedures; and ability to work in a multi-task environment.