Position Description – Assistant Registrar

POSITION DESCRIPTION
Position Title:	Assistant Registrar	FLSA Status: Exempt
Reports to:	Registrar and Director of Admissions
Department:	Office of Enrollment Services (Student and Enrollment Services)
Date Prepared:	June 2005

BASIC FUNCTION

This position assists the Registrar, faculty, staff, and students in maintaining complete and accurate records. This includes all aspects of student enrollment records, including course schedules, enrollment, and grade records. The Assistant Registrar also ensures that transfer credits, both into and out of ABAC, are properly recorded and documented. The Assistant Registrar maintains the integrity of catalog information and catalog updates and organizes and maintains permanent vault records.

NATURE & SCOPE

The Assistant Registrar reports directly to the Registrar and Director of Admissions, but the incumbent makes most daily decisions without supervision. This position has the task of achieving general unit objectives that are already in place, but the incumbent determines priorities and prescribes the process for achieving these objectives.

The Assistant Registrar has significant responsibility within the Office of Enrollment Services. Daily activities are wide-ranging and critical to the operation of the office. He/She serves as the contact person for faculty, staff, and students who have questions or problems regarding enrollment or records. He/She must display superior communication skills in order to accurately convey the correct answers, quell disputes, and solve problems. In addition, the incumbent must maintain current knowledge on all policy changes.

Another duty of the Assistant Registrar is to maintain Banner and the Curriculum Advising and Program Planning (CAPP) module. This includes entering updates to include additions and changes from current information and performing checks to make sure the system reflects correct information.

Maintenance of permanent student academic records is a chief responsibility of this position. The Assistant Registrar must organize and update both electronic and permanent vault records. He/She determines how much credit a student will receive for transfer courses. Also, the incumbent provides record information for current and former students upon request.

Organization is necessary for the Assistant Registrar. With a variety of duties to perform on a regular basis, the incumbent must keep tasks organized and prioritized. Furthermore, information must be organized in order for quick retrieval when necessary.

Position Description – Assistant Registrar

PRINCIPAL ACCOUNTABILITIES

Ø Assists faculty, staff, and students in the resolution of questions, problems, and issues

Ø Updates the Curriculum Advising and Program Planning module to include additions and/or changes from current information

Ø Provides departmental information required for daily processing and project planning through use of Crystal Reports processing

Ø Serves as Transfer Ombudsperson representative; determines credit granted from transfer courses

Ø Determines academic eligibility issues for student athletes

Ø Participates in the implementation of upcoming University System of Georgia initiatives

Ø Updates web site area

Ø Maintains permanent vault records

BUDGETARY RESPONSIBILITIES

The Assistant Registrar has no budgetary responsibility.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires a four-year college degree, five to seven years of work experience, and proficiency in Microsoft Office, Crystal Reports, and the Banner student information system.