Position Description – Assistant Director of Arts Connection

POSITION DESCRIPTION
Position Title:	Assistant Director of Arts Connection	FLSA Status: Exempt
Reports to:	Director of Arts Connection
Department:	Arts Connection (Division of Humanities)
Date Prepared:	June 2005

BASIC FUNCTION

The incumbent is tasked with the duties of planning, coordinating, and executing various arts events annually. These events include the Arts in Schools Program, the Arts and Entertainment Series, the Arts In Black Festival, La Fiesta Del Pueblo, and the Love Affair Fine Arts Festival. The incumbent also oversees quarterly museum tours and the Grassroots Arts Program.

NATURE & SCOPE

The Assistant Director of the Arts Connection is supervised by the Director of the Arts Connection. While no employees report directly to this position, the incumbent is solely responsible for managing various projects.

It is the task of the Assistant Director of the Arts Connection to transfer ideas and concepts into reality. He/She is directly responsible for most of the legwork that brings events to the stage, programming to schools, and information to stakeholders. This position requires a high degree of organization to coordinate effectively and efficiently the daily responsibilities that make art and education events happen. The incumbent is responsible for much of the behind-the-scenes work that makes public activities appear easy.

The Assistant Director of the Arts Connection is responsible for managing several projects. A main focus of the incumbent is the Arts in Schools Program. This program brings events to local schools and serves approximately 17,000 students annually. Another responsibility of the incumbent is the submission of grant proposals for the Grassroots Arts Program. The incumbent distributes these funds to local arts projects that correspond with the goals of the Arts Connection, and he/she helps with the promotion and coordination of these events. Several arts festivals are coordinated by the incumbent. The tasks associated with these festivals include stage management, logistics, and administrative support of the board of directors for each festival. Additionally, the incumbent organizes and hosts the Fall Affair Fundraiser, and annual fundraiser supporting the Arts Connection. Other events also require the attention and supervision of the Assistant Director throughout the year, and an aptitude for multitasking is necessary as several events often take place at the same time.

Position Description – Assistant Director of Arts Connection

PRINCIPAL ACCOUNTABILITIES

Ø Plans, coordinates, and hosts up to 120 school performances (theatre, storytelling, opera, dance) through the Arts in School Program

Ø Prepares and submits grant applications, re-certifications, reports, and re-granting documentation for the Grassroots Arts Program.

Ø Assists in the planning and coordination of several local arts festivals on an annual basis

Ø Plans, coordinates, and hosts annual fundraisers for support of the arts

Ø Assists in the coordination of multiple arts series

Ø Plans and coordinates the Summer Enrichment Program for at-risk youths

Ø Coordinates museum trips for patrons of the Arts Connection, students, and alumni

Ø Assists the Director of the Arts Connection in other duties as needed

BUDGETARY RESPONSIBILITIES

The incumbent implements the budgets of the Arts in Schools Program, the Grassroots Arts Program, the Summer Enrichment Program, and the Fall Affair Fundraiser. These budgets total to approximately $96,000.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

Typically, this position requires beyond four years of college but less than an advanced degree. This position also requires three to five years of work experience.