Position Description – Accounts Payable
Clerk
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POSITION DESCRIPTION |
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Position
Title: |
Accounts Payable Clerk |
FLSA
Status: Non-Exempt |
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Reports to: |
John Clemens |
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Department: |
Fiscal
Affairs |
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Date
Prepared: |
02/17/2010 |
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BASIC
FUNCTION |
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The
Accounts Payable Clerk is responsible for providing financial and
administrative support for the college Business Office in the processing of
accounts payable transactions for the Abraham Baldwin Agricultural College. |
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NATURE
& SCOPE |
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The Accounts
Payable Clerk reports to the Comptroller of the Business Office and is
responsible for providing financial, administrative and clerical services.
This includes processing and monitoring payments and expenditures, keeping
supportive data up-to-date and accurate and assisting the administration and
departments/colleges of ABAC with their accounts payable needs. Providing
these services in an effective and efficient manner will ensure that college
finances are accurate and current and that vendors and suppliers are paid
within established time limits. . |
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PRINCIPAL
ACCOUNTABILITIES 1.
Perform the day to day processing of accounts
payable transactions to ensure that college finances are maintained in an
effective, up to date and accurate manner ·
Main Activities: o
Receive and verify invoices and requisitions for
goods and services o
Verify that transactions comply with financial
policies and procedures o
Prepare batches of invoices for data entry o
Data enter invoices for payment o
Process backup reports after data entry o
Manage the daily/weekly check run, voids and
reissues o
Process travel requests and travel reimbursements o
Run reports of accounts payable information, as
needed o
Prepare vendor checks for mailing o
Maintain updated vendor files and file numbers o
Administers 1099 process; cash advances
disbursements and reconciliations 2.
Provide administrative support in order to ensure
effective and efficient office operations ·
Main Activities: o
Maintain a filing system for all financial
documents o
Ensure the confidentiality and security of all
financial and employee files 3.
Perform other related duties as required |
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BUDGETARY
RESPONSIBILITIES |
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SPECIALIZED
KNOWLEDGE AND EXPERIENCE REQUIRED |
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Knowledge The
incumbent must have proficient knowledge in the following areas: ·
knowledge of general accounts payable
procedures ·
knowledge of PeopleSoft accounts
payable modules ·
ability to maintain a high level of
accuracy in preparing and entering financial information ·
ability to maintain confidentiality
concerning financial files ·
knowledge of BOR/ABAC budget and
expenditure policies is desirable Skills The
incumbent must demonstrate the following skills: ·
excellent interpersonal skills ·
team building skills ·
bookkeeping skills ·
analytical and problem solving skills ·
decision making skills ·
effective verbal and listening
communications skills ·
attention to detail and high level of
accuracy ·
very effective organizational skills ·
effective written communications
skills ·
computer skills including the ability
to operate or become proficient at computerized accounting (PeopleSoft) and
spreadsheet and email at a highly
proficient level ·
stress management skills ·
time management skills Personal
Attributes The
incumbent must maintain strict confidentiality in performing the basic duties
associated with the college’s finances. The incumbent must also demonstrate
the following personal attributes: ·
be honest and trustworthy ·
be respectful ·
possess cultural awareness and
sensitivity ·
be flexible ·
demonstrate sound work ethics |