Position Description – Accounting Clerk

POSITION DESCRIPTION
Position Title:	Accounting Clerk	FLSA Status: Non-exempt
Reports to:	Director of Business Services
Department:	Fiscal Affairs
Date Prepared:	June 2005

BASIC FUNCTION

The Accounting Clerk has the duty of monitoring and managing accounts payable, student accounts, and other accounts receivable. In addition, the incumbent assists with cashiering duties on a regular basis and assists with the daily operations of the office. The incumbent also assists with student registration by processing tuition payments and verifying financial aid.

NATURE & SCOPE

The Accounting Clerk is the subordinate of the Director of Business Services. This position does not include the supervision of any employees.

The Accounting Clerk works closely with other employees in the department, as well as with employees in Enrollment Services and Financial Aid. An open line of communication with these individuals and departments is critical to this position. If an account change occurs in one department, all departments must adjust accordingly. Thus, communication skills are vital to this position.

In addition, the Accounting Clerk has a good deal of interaction with students regarding their accounts. The incumbent must be able to identify the discrepancy and explain it clearly to the student. If a problem arises, the Accounting Clerk must address it and look for a solution or pass it on to a higher level. The incumbent must remain flexible, exercise patience with discontented individuals, and act as a problem solver.

This position requires an understanding of policies and regulations regarding student enrollment and payment procedures. The incumbent is responsible for clearing student schedules and notifying students, as well as the concerned financial aid and scholarship entities, of payment information. The incumbent must take appropriate action if a student’s schedule or status changes over the course of the semester.

This position is task-oriented. The incumbent has a set of duties to perform, and does so on a regular basis. The nature of this position requires a responsible and self-motivated individual. However, the Accounting Clerk must be able to adapt his/her actions to fit specific situations.

Position Description – Accounting Clerk

PRINCIPAL ACCOUNTABILITIES

Ø Processes excess financial aid and refund checks and distributes this to students

Ø Serves as a cashier

Ø Performs office duties

Ø Bills and collects unpaid balances and posts payments received from collection efforts

Ø Reviews, monitors, and secures student schedules and assists in the registration and payment process

Ø Addresses student concerns regarding accounts

Ø Monitors and reports uncollectible accounts to a collection agency

Ø Reviews state and federal financial aid and grant accounts and contacts the appropriate entities involving inconsistencies

BUDGETARY RESPONSIBILITIES

The Accounting Clerk has no responsibility regarding budgetary issues.

SPECIALIZED KNOWLEDGE AND EXPERIENCE REQUIRED

This position requires a high school diploma or GED equivalent and typically up to three years of experience in the field, although it is acceptable to have less.