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Verification

Verification for the 2016-2017 Award Year

What is verification?

A student’s application for federal financial aid may be selected for a process called Verification.  Verification is the process used to check the accuracy of the information provided by the student applicant and family when applying for Federal Student Aid.

Applications for verification may be selected by one of the following methods:

  • An applicant selected by the FAFSA Processor
  • An applicant submits an application that ABAC has reason to believe contains inaccurate information

The verification procedures are governed by the Higher Education Act of 1965, as amended, and Subpart E of 34 CFR Part 668 “Verification of Student Aid Applicant Information Regulations,” published in Federal Register on April 29, 1994 and November 29, 1994.

Why is my file being verified?

While there are several reasons why a student may be selected for verification.  Some of the most common reasons are:

  • The submitted FAFSA application has incomplete data.
  • The data on the FAFSA application appears to contradict itself.
  • The FAFSA application has estimated information on it.
  • You did not use the IRS Data Retrieval Tool when completing the FAFSA.
  • You used the IRS Data Retrieval Tool but changed some of the data on the FAFSA.
  • Random selection

How will I know I have been selected?

Notification is sent to the student via mail/email.  Students can also check BannerWeb to see outstanding requirements.

How do I complete the verification process?

The ABAC Office of Financial Aid has partnered with the School Servicing Center (SSC) to streamline and expedite the verification process for our students. The School Servicing Center is a partnership between the College Foundation, Inc (CFI) and Financial Aid Services, INC (FAS) to offer remote processing to institutions for the standard verification of the Free Application for Federal Student Aid.

If your FAFSA record is selected for standard verification, we will transmit your information electronically to the School Servicing Center, they will process it and determine what information they need to confirm the information you submitted on your FAFSA. After they have received your documentation, you will be able to log onto their website at sscwp.org and view what information they need and submit it electronically.  Click here to learn more about the School Servicing Center.

The School Servicing Center will handle the majority of students selected for verification.  However, the ABAC Office of Financial Aid will still request documents to resolve C flags, special circumstances, and statements of identity.  Click here to learn more about the documents that are most commonly requested by the Office of Financial Aid.

How long do I have to complete the Verification process?

Students are expected to apply for aid prior to the financial aid deadline and, if selected, complete the verification process as soon as possible.  All required documents should be submitted to the Financial Aid Office as soon as possible. Any delay in submitting all required documents will cause a delay in the awarding of financial aid resulting in the student being responsible for paying all or part of their bill until awarding takes place.

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V4 (Independent/Dependent) Child Support Paid & SNAP Verification

We have an electronic process in place for completing verification forms. Please see the instructions below:

Accessing the Worksheets in Dynamic Forms

  1. Log into Banner Web
  2. Financial Aid tab
  3. Click Eligibility Requirements
  4. Select the Aid Year (e.g., Fall 2016 is 2016-2017 Academic Year), Submit
  5. Click Student Requirements
  6. Unsatisfied Requirements will list the required verification worksheet.
  7. Click on the worksheet. This will take you to a new tab in Dynamic Forms.
  8. Returning Users log in with the information created last year.
  9. First time users must create a Dynamic Forms account in the bottom section “Are you a new user?” using the Get Started button
    1. Username  — Student’s complete Stallion email address
    2. First Name – Official first name as recorded in Banner
    3. Last Name – Official last name as recorded in Banner
    4. Email – Student’s complete Stallion email address
  10. After account creation, students will need to check their email account to activate their Dynamic Forms account with the “Activate your account” link in the email sent from notify@ngwebsolutions.com. Students will receive on-screen confirmation.
    • If students cannot log into their Stallions email for the Dynamic Forms account activation, the student should contact the Technology Support Center at 229-391-5400 or tsc@abac.edu to reset their Stallion email password.
  11. After account activation, students are then ready to complete their verification worksheet.

Completing the Worksheet

  1. Student will complete all sections of the form and sign. Dependent students will provide parental information before completing form. Once the student has signed the form, the parent will be notified via the email provided by the student.
  2. Parents are required to setup their own Dynamic Form account from the link in the email generated by the student.
  3. Parent should review the form. If parents find mistakes with any information reported, they can reject the form by clicking the ‘reject’ button. By doing this, the student will receive an email prompting them to correct the information. If no mistakes are found, the parent can sign the form and submit it.
  4. Once the complete form is received, it will be reviewed by our processors. If there are errors in the form, it will be rejected and the student will receive an email. If it is accepted, the student will receive a confirmation email and the worksheet will be satisfied in Banner.

Processing Times

  • Allow 2-3 business days for documents to be satisfied
  • Allow 2-3 weeks during the months of May through August for the verification process to be completed.
    • Once process is completed and aid is awarded the student will receive an award letter via email.

***Please do not wait until the last minute to complete documents. High volumes of in-office traffic, phone calls, and emails during late July and early August increases the length of processing time. Complete requirements as soon as possible.