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VA & Sponsored Billing

Veterans Educational Benefits

To apply for veterans educational benefits follow these steps:

Are you the veteran?

If “no,” skip to step A.

If “yes”, skip to step B.

A. To have benefits transferred from a parent/step-parent or spouse, click here.  You will be notified once the transfer is complete. Once you have been notified of the transfer, you may complete the steps below using the information as it pertains to the student.

B. Have you applied for educational benefits from the Veterans Administration in the past?

If “no”, proceed to step 1.

If “yes”, skip to step 3.

  1. Apply for educational benefits at http://www.gibill.va.gov/. Click “Apply for Benefits” on the bottom tool bar to complete the online application.
  2. Processing of your application will take 4 to 6 weeks. Once the processing of your application is complete, you will receive a certificate of eligibility.
  3. You will need to provide a copy of your certificate of eligibility to the Office of Student Financial Services in order for your schooling to be certified. If you no longer have a copy but have attended another school and received benefits there, you may be able to get a copy from that institution.
  4. Students who have received benefits at another institution MUST complete a transfer of training location form.  Veterans should complete a  form 22-1995 (http://www.vba.va.gov/pubs/forms/VBA-22-1995-ARE.pdf) and dependents should complete a form 22-5495 (http://www.vba.va.gov/pubs/forms/VBA-22-5495-ARE.pdf).
  5. If you receive benefits thru Chapter 31 or Chapter 33, payment for the instate tuition and fees of the classes required for your major will be paid directly to the school. You will be responsible for payment on all other charges by the established payment deadline. Also, if you do not receive 100% benefits under Chapter 33, you will be responsible for the percentage not covered by the  VA. All other chapters should be prepared to make payment for tuition and fees by the established payment deadline.

Certifications
Certifications are completed as soon after drop/add as possible. However, due to the processing times at the institution and at VA, payment of benefits at the start of the semester is often delayed. Please plan accordingly.  Students who receive educational benefits should notify the Office of Student Financial Services when a class is dropped/added/withdrawn or when a change of major occurs.

Sponsored Billing
If an approved company or organization will be responsible for paying all or part of a student’s term charges, this is called a Third Party Billing arrangement. ABAC requires a “Billing Authorization” from the company or organization in order to set up a Third Party Contract. The Billing Authorization must include:

  • An itemized list of charges the third party desires to pay. If there is a maximum amount the third party will pay for any/all of these charges it must be listed, also.
  • The student’s full name and student identification number.
  • An itemized list of all financial aid that must be applied to the student’s term charges prior to billing the third party. (For example, SEOG Grant, Pell Grant, Hope Scholarship, Stafford Loan, etc.)
  • Signature of an official authorized to obligate payment of the organization.
  • The name, billing address, email address, and telephone number of the contact person at the company/organization that is responsible for payment
  • Special invoicing requirements (if any) requested by the third party.

The Billing Authorization must be received by the Customer Service Representative in the Student Financial Services Office by the fee payment deadline. The Authorization may be faxed to (229) 391-4871 or emailed to sfs@abac.edu to arrive by the fee payment deadline; however, an original must follow in the mail. Authorizations should be mailed to the address listed below:

Abraham Baldwin Agricultural College
2802 Moore Highway
Box 2
Tifton, GA 31793

Important Points to Remember:

  • A new Billing Authorization must be submitted each semester.
  • It is the student’s responsibility to ensure the Authorization is received by the fee payment deadline.
  • The student will be responsible for payment of all charges the third party declines to pay. If the third party allows ABAC to bill for books and/or supplies on the student’s behalf, a Bookstore charge account will be created. The Bookstore charge account will have a specific activation date and expiration date. The student must present his/her ABAC Gold Card (student ID) when making charges to the account.
  • Upon receipt of the completed Billing Authorization, the Student Account will be updated to reflect the pending payment amount. If a balance remains on the Student Account, the student must pay this balance by the fee payment deadline.
  • An itemized invoice will be mailed to the third party billing address listed on the Billing Authorization. Payment is due in full immediately upon receipt of the invoice.
  • Payment to ABAC cannot be contingent upon grades or completion of courses.

Examples of Third Party Companies/Organizations:

*Prepaid College Plans

*Workforce Investment Act (WIA)

*Hospitals

*Independent Living Program (ILP)

*Tuition Assistance (TA)
for U.S. military