FOR FOOD VENDORS
Applications | Instructions | General Rules | Vendor Rules | Government Requirements
| Food Vendor Applications and Deadlines |
Downloadable application:
Deadlines:
- Early Bird: December 3, 2007 — Notice of Acceptance: January 15, 2008
- Final Deadline: February 15, 2008 — Notice of Acceptance: March 3, 2008
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The application form must be filled out completely and signed by the vendor. Application form and all required enclosures are to be sent in a package to The Love Affair Fine Arts Festival, c/o ABAC Arts Connection, ABAC 45, 2802 Moore Hwy, Tifton, GA 31793.
Vendor Hours for Art in the Park:
- Saturday, May 3 — 10:00 a.m. to 5:30 p.m.
- Sunday, May 4 — 12 noon to 5:00 p.m.
Set-up for Art in the Park:
- Friday, May 2 — 12 noon to 4:00 p.m.
- Saturday, May 3 — 7:00 a.m. to 9:00 a.m.
One vehicle per vendor will be allowed by permit (received at check-in) in the park for set-up. All vehicles must be clear of the park and in designated parking areas prior to 9 a.m. Vehicles remaining after 9 a.m. may be ticketed and towed at the owner's expense.
Fees
Applications must be accompanied by credit card information or check(s) payable to ABAC Arts
Connection for the corresponding fees. There is a $25 charge for insufficient funds.
Arts Market — May 3-4, 2008
(refundable if not accepted to the festival)
- Early Bird Rates:
$275 for commercial vendors for the first 12' x 12' space
$150 for non-profit and civic groups for first 12' x 12' space
$150 for additional 12' x 12' space
- Regular Rate (after December 3, 2007 postmark deadline until final deadline on February 15, 2008):
$325 for commercial vendors for the first 12' x 12' space
$200 for non-profit and civic groups for the first 12' x 12' space
$150 for additional 12' x 12' space
Images
A high resolution digital image (1280 pixel x 1024 pixel) of your booth must be submitted with
the application. Please use the following file name format: food vendor's last name or companyname_foodbooth. Also mark the disc or CD with your name. The name used for the image and
for the disc should be consistent with the name that appears on your application.
Digital images may be emailed to artsconnection@abac.edu or sent on disc or CD with your
completed application.
Menu
Vendor must include a copy of his/her menu with pricing for each item with the application form.
Deadline
Applications must be
postmarked by December 3, 2007 to qualify for the early bird application
rate. After the early bird deadline,
applications will still be received until postmark date February 15, 2008.
Confirmation
A confirmation of your application will be made.
Refund
No refunds of accepted applications will be made after March 15, 2008. Request for refund must
be submitted in writing to The Love Affair Fine Arts Festival, c/o ABAC Arts Connection, ABAC 45,
2802 Moore Hwy, Tifton, GA 31793.
Space Assignments
The festival board makes space assignments. Special request will be considered but not
guaranteed. The assignment is final.
Commitment
A completed application is a commitment to show at the Love Affair and to abide by the festival rules. No refund of exhibitor fee will be made after March 15, 2008.
Acceptance
The number of food vendor spaces is limited. Applications are
evaluated on variety of menu items, uniqueness of foods, menu pricing,
attractiveness of both and date of receipt of application. Additional consideration will be given for
longevity of relationship with the festival. Only foods listed on the application and approved by the festival may be
sold during the event. Notification of
acceptance will be made by letter by January 15, 2008 for early bird
registrants. All others will be notified
by March 3, 2008.
Required Permits
All food vendors must have a health department permit. There is no
charge for the permit. The required application form will be sent to all accepted vendors with their notification and will be available online after December 3, 2007.
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No distribution of literature or items of any kind of solicitation of signatures on
petitions or any other document will be allowed unless otherwise permitted by the
festival board.
The festival board reserves the right to make any changes or additions to the rules
and regulations.
The festival board must approve all exhibitors, vendors, and entertainment in the
festival area. No unauthorized street vendors or entertainment will be allowed.
By city ordinance, overnight parking of vehicles in the park is prohibited.
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Please read carefully as there are changes from previous years.
Selection will be based on variety
of menu items, uniqueness of foods, menu pricing, attractiveness of both and
date of receipt of application.
Vendors must portray a family oriented image.
Tables and chairs are not provided.
All accepted vendors are required to come to the festival check-in before setting up.
A picture ID and acceptance letter are required at check-in.
Only foods listed on the application and approved may be sold during the festival.
The festival reserves the
right to exclude items from vendor's menu.
Space assignments as determined by the festival board are final.
No vendor may dispense any food or beverage for free.
Vendors may not tear down before the official close of the event. Any vendor
dismantling early will not be invited to the festival in 2009.
Security for off hours is minimal.
No refund will be made for inclement weather or other acts of God over which the
festival board has no control, and the risk of loss from such an event shall be borne
by the exhibitor. This is an open-air show.
Alcohol and sound systems are prohibited.
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Safety Requirement: The City of Tifton Director of Parks and Cemeteries must be
present and approve the location before any stake or other object is driven in the
ground to insure avoidance of electrical and water lines.
Please note that the
temporary business license previously required by the City of
Tifton
is NO LONGER a requirement.
A health department permit is required. Food vendors are subject to health
department inspections. There is no charge for this temporary permit.
Each vendor is responsible for collecting and reporting Georgia sales tax on all sales
made during the festival. A form will be included in the vendor packet at check-in.
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