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Library Policies

Baldwin Library’s Mission
Copyright and Fair Use
Cell Phone Policy
Food and Drink Policy
Borrowing Policy
Resource Sharing and Cooperation
Reserve Policy
Computer Use Policy
Collection Development Policy

Baldwin Library’s Mission

The Baldwin Library exists to support the mission of ABAC through being a dedicated resource for engaging and encouraging teaching and learning opportunities. In keeping with this mission, the Library provides access to resources and information for life-long learning for the community

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Copyright and Fair Use

Baldwin Library complies with all regulations of relevant sections of the Copyright Law of the United States of America. Copyright infringement is a violation of the University System of Georgia’s Copyright Policy. A useful guide to copyright and the fair use doctrine may be found here.

Cell Phone Policy

The Baldwin Library takes a common sense approach to Cell Phone/Smart Phones. Feel free to use your cellphone/smart phone in the library; however, we ask that you set it on silent or vibrate. If you must take a call, please be courteous of those around you:
Avoid taking/making phone calls in public areas.
If a library patron complains, we will ask you to leave the library.

Food & Drink Policy 

Food and drink are allowed in the library; however, you must follow our ‘Leave No Trace’ policy. We ask that you take a common sense approach—if you make a mess, clean it up. Also, be considerate of others in terms of strong smells and noises (loud crinkly bags, etc. that could disturb those around you).

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Borrowing Policy

Who May Borrow Baldwin Library Materials
Currently enrolled ABAC students, faculty, and staff receive borrowing privileges via their Gold Card, which, once activated in the library, is also their library card. ABAC alumni and properly-registered members of the Tifton/Tift County community also have book borrowing privileges.
Students and employees of other units of the USG (University System of Georgia) have borrowing privileges at Baldwin Library. They must show a valid ID card identifying them as a student or employee of a USG institution. The Library has cooperative agreements with Moultrie Technical College and Southern Regional Technical College. Patrons of these libraries should ask for a Cooperative Agreement Form from their library and bring the form to the ABAC library. Borrowing privileges can then be established.

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Reserve materials
Professors may put items on reserve where they circulate for library use only, or 3 days, depending on the wishes of the professor.
Professors can leave items on reserve for an entire semester, after which, they have the option to renew or the material will return to circulation (or be sent back to the professor via campus mail).
Reference materials and periodicals are for use in the library only.
Renewals
Patrons may renew materials at the circulation desk, online, by telephone, or by e-mail.
Items are renewed based on their item/location policy. If an items is available to be renewed online, the patron logs into GIL Find using ABAC email address and password. To renew by phone, please call 229-391-4990. To renew by e-mail, the patron should send a message to baldwinlibrary@abac.edu and include the title(s) and barcode(s) of the book(s) to be renewed; along with patron’s name and 918- number. The patron will be notified by return e-mail that the renewal request has been received and processed.

Placing a Hold on a Book
Books currently checked out may be reserved by placing a hold on them. Holds may be requested on the item record in GIL. The patron will need to log in to his/her library account with their Gold Card number and PIN. Ask at the circulation desk for assistance in doing this.
Check-out periods:
General materials – 28 days
Audio-visual materials – 14 days
Reserve materials – in library use only or as determined by the teaching faculty
Interlibrary loans: lending library sets the due date
GIL items:  28 days

Lost items:  Replacement fee of $55.00 plus a $5.00 overdue fee.  The $55.00 replacment fee is refundable if the item is found and returned.

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Resource Sharing and Cooperation

GIL Express is a service being offered at all libraries within the University System of Georgia (USG). The service is an innovative resource sharing initiative that allows students, faculty and staff access to all eligible circulating material at all USG libraries. GIL Express is available to all eligible patrons through both an on-site (walk up) service and a remote requesting service.  All currently enrolled students and currently employed faculty and staff who are in good standing at their Home Library are eligible to use GIL Express. Retired faculty and staff should check with their Home Library to determine if they are eligible to use this service.  Printed books (monographs) that are normally lent for the standard loan period at the Holding Library are available to be borrowed through GIL Express.
Exceptions can include, but are not limited to:
Reserve materials
Reference materials or other materials that do not circulate without special permission
Materials housed in any Special Collection
Bound journals
Journal articles
Popular or browsing titles that have a shortened loan period
Material that the Holding Library designates as not eligible for GIL Express loans

Interlibrary loan, or ILL, is a system in which one library borrows a book or other material from another library for the use of an individual.  Note: Interlibrary Loan is used to borrow library materials from outside the University System of Georgia (USG) or outside the state of Georgia, while GIL Express is used to borrow materials from other USG libraries.  If a needed book or journal is not available at Baldwin Library or through GIL Express, then ABAC faculty, staff, and students may request books or digitized/photocopies of articles through the Library’s interlibrary loan (ILL) service. State and national interlibrary loan (ILL) codes are observed. ILL services are available to ABAC faculty, staff, and students.  Baldwin library will absorb the fees for interlibrary loans.  Community users with patron cards are referred to the Tifton-Tift County Public Library on Love Avenue for interlibrary loans.

Interlibrary Loan Protocol
Limit requests for periodical articles to five (5) requests per title, per calendar year for a current five-year period. Only one article per issue may be requested. When the total requests for a title exceed five, the library should consider purchasing the title.
Renewal requests should be made before the due date. All recalled items must be returned.
Photocopied items received through ILL should be sent to the requestor through campus mail or mailed to the home address.

Cooperative Agreements
Baldwin Library recognizes the inability of any library to provide all the resources and services needed by its users. In addition to interlibrary loans, resources and services available in the local area and through state consortia are used to supplement resources available on-site, to provide curricular support and library services for students enrolled in ABAC courses taught at off-campus locations, cooperative agreements (on file in the Library Director’s office and in the Vice President for Academic Affairs’ office) exists between Baldwin Library and the following:
UGA Coastal Plain Experiment Station Library
Southern Regional Technical College
Tifton Public Library

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Reserve Policy

The Reserve Collections of Baldwin Library provide limited circulation of books and other materials to support the College’s teaching activities. Reserve services are available to current faculty who are teaching courses and who wish to provide access to and/or restrict the loan period on assigned readings in order to make them available to their classes.

Placing Materials on Reserve
Please contact the library at 229.394.4990 or send an e-mail to mailto:baldwinlibrary@abac.edu. Reserves may have loan periods of in library use, 3 days or specified by the faculty member.

Course Reserve Time Limits
Course reserves are removed at the end of each semester, unless requested by the professor. If the material is a faculty member’s personal copy, it will be returned to them via campus mail. If the material belongs to the Library, the items will be returned to the circulation.

Reserve Items:
Baldwin Library will accept books, photocopies, and other media
To comply with Fair Use, Baldwin Library does not accept these materials for course reserves:
Materials borrowed from other libraries
Downloads of electronically available materials
Any other violations of Fair Use policies

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Computer Use Policy

ABAC’s Baldwin Library supports the College’s educational and research functions. The Library’s computer equipment is provided to enable library users to access the collections and other information resources and services in support of curriculum and research needs. The following rules apply to use of computers within the Library. First priority for use of computers is accorded to Abraham Baldwin Agricultural College students, faculty, and staff. 1. Use of computing resources is a privilege that depends on individuals using the resources appropriately and in accordance with College policies and local, state, and federal laws. These laws and policies cover such areas as illegal access to computer systems, networks, and files, copyright, and harassment issues. 2. At times, the demand for library computer equipment exceeds availability. You are asked to be sensitive to the needs of others and limit equipment use during times of heavy demand. The Library may take additional steps to regulate computer use, such as restricting email access or setting time limits. 3. Due to the public nature of the Library, individuals should demonstrate respect for individuals’ rights to privacy and freedom from intimidation or harassment. You are asked to be sensitive to the fact that some on-screen images, sounds, or messages create an atmosphere of intimidation or harassment for others. The Library may take steps to maintain an environment conducive to study and research. 4. Use of computer equipment for recreational purposes such as game playing deters others from using workstations for educational or research purposes, and otherwise makes the Library less conducive to study. Librarians may intervene to ensure optimal access to computers for educational and research purposes. Bypassing the filtering of web sites on guest research stations is a misappropriation of this equipment and is not allowed. ABAC students, faculty, and staff have priority use of this equipment. 5. Users of ABAC computer equipment must abide by applicable laws and USG policies and respect the copyrights and intellectual property rights of others, including the legal use of copyrighted software. For example, it is a violation:  To download, use or distribute copyrighted materials, including pirated software or music or videos or games  To make more copies of licensed software than the license allows  To operate and participate in pyramid schemes  To upload, download, distribute, or possess pornography  To upload, download, distribute, or possess child pornography. We welcome the use of laptops and other personal computing devices in the Libraries. Users may connect personal equipment only to the wireless network, or to ports designated for such use. Users may not unplug any Library equipment or cables for any reason. Use of personal equipment, such as extension, adaptor, or power cords must not pose a safety hazard for others.

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Collection Development Policy

The purpose of the Collection Development Policy is to state clearly the guidelines along which the Baldwin Library will select and acquire materials. Such a policy encourages consistency for those responsible for developing the collection and communicating collection development guidelines to faculty, students, staff, and community library users.

In participation with the educational degree programs of Abraham Baldwin Agricultural College (ABAC), the Baldwin Library has five major functions:
To select and acquire print and non-print resources to support the ABAC curriculum,
To maintain a basic collection aimed at developing liberally educated persons,
To supplement course materials for classes taught by ABAC faculty at ABAC on the Square, dual enrollment programs, and online courses,
To facilitate faculty and student research, and
To select materials that ensure a comprehensive collection consistent with the College’s and Library’s missions, strategic plans, goals, and outcomes.
The Library’s priority will be to acquire and maintain materials that embrace many fields of knowledge to support the information needs of ABAC students and enrich the associate and baccalaureate programs of the College. Collection shall support ABAC’s mission and academic program. The Library also recognizes the importance of meeting the needs of ABAC faculty and staff as well as providing current interest materials. While the Library’s collection cannot meet extensive graduate level research demands from faculty and staff, librarians shall guide such users in accessing electronic databases and indexes and in requesting interlibrary loans for materials held at other institutions both within and outside of the University System of Georgia (USG).

Ultimate responsibility for the development and maintenance of the Library’s collections rests with the Library Director, who will seek the participation and advice of the ABAC administrators, faculty, and students. Librarians are generalists. No one person can know enough about all subjects, nor the readings needs and desires of all people, to assume responsibility for all selection. The quality of materials selected depends largely upon the interest and involvement of all faculty members and full participation in selection and weeding should be encouraged by the deans and department heads and coordinators.

Guidelines for Selection and Evaluation of Materials
The Library’s collection policies and selection criteria seek to create a flexible framework within which the College community’s needs are met, either through ownership of materials, consortia agreement, or electronic access. The Library’s policy shall be to acquire ownership of materials in all formats whenever possible, but to consider access rights over ownership when the former would be more economical, or when ownership is not feasible.

Access and ownership will be supplemented by consortia agreements as necessary, including but not limited to interlibrary loan, universal borrowing, and the terms of regional, state, and national cooperative agreements.

Selection Priorities
Support the curriculum at all levels.
Support faculty teaching needs.
Support faculty and student research.
As a residential school, provide popular materials as resources permit.

Selection Criteria
Must support one or more selection priorities.
Intellectual Content: the subject content and intellectual level of the material must be appropriate to the academic program and curriculum level.
Language Guidelines: Must be in English with the following four exceptions:
Literature, literary criticism, foreign language dictionaries, and materials relating to foreign cultures appropriate to language department curricula.
Selected major foreign newspapers and periodicals
When information is required in a particular foreign language or is not available in English.
Textbooks: Books used as textbooks for specific courses are not usually purchased for the general collection.
Timeliness: Particularly in those fields where currency is critical.
Multiple Copies: Only one copy of a title will be purchased for the general collection. This does not preclude the purchase of different editions of a title.
Occasional exceptions will be made when:
An item is placed on reserve;
An item receives consistently high usage;
A volume is received as a gift.
Popular Works: Resources permitting, a small number of popular works may be purchased or accepted as gifts to meet the needs of a residential campus community.
Non-Print Materials: Materials will be purchased in all formats as needed to support the curricular needs of the College. All non-print materials will be subject to the same criteria as print materials.

Special Collections
Special collections of materials are housed in a secured area and are available for use only in the Library. Library funds are not used to establish or to purchase additional materials for Special Collections. Acceptance of such collections must be approved by the Assistant Vice President for Academic Affairs, the Library Director, and the Library Committee. In addition to the general guidelines regarding gifts, donations of special collections must satisfy the following criteria:
Compatibility with the College’s mission and curriculum.
Research value suitable for restricted use rather than general circulation.
Uniqueness not duplicated in the collections of other libraries in the region.

Gifts Policy
The Baldwin Library encourages gifts of materials or funds given through the ABAC Foundation. The collection development guidelines which govern the purchase of materials also apply to the acceptance of gifts. The Library Director is responsible for the acceptance and disposition of gifts. When necessary, the academic dean and the library committee are consulted before a final decision is made regarding acceptance.  If a gift of materials is accepted, the following conditions apply:
The Library is not bound by any restrictions regarding use of gifts.
The Library retains the right to dispose of gifts at any time and in any manner deemed appropriate.
The Library integrates gifts into the collection to best serve the needs of library patrons. Generally, collections of materials are not retained intact or housed separately in any way.

Funds donated to the ABAC Foundation which are earmarked for the Library are used for the purchase of materials in any format or for the purchase of equipment. In the case of any restrictions, acceptance will be at the discretion of the Library Director in consultation with the academic dean and the library committee when necessary.

The appraisal of a gift to Baldwin Library for tax purposes is the responsibility of the donor. The Library assumes no responsibility for the use donors make of gift acknowledgement letters.

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