Microsoft Word 2000 and 2002/XP

 

1)       Start Word

a)       Start button, New Office Document, Blank Document Icon, OK or

b)       Start button, Programs, Microsoft Word or

c)       Microsoft Word icon

2)       Open existing document (Word, WordPerfect, etc.)

a)       Ctrl+O or File menu, Open option or Open icon (2nd icon – yellow folder)

b)       At Look In:, change to the desired drive and/or directory

c)       At Files of Type:, select “All files (*.*)” to display all file types (Word, WordPerfect, etc.)

d)       Select the desired file

e)       Open button or double-click the desired file

3)       Open a new document

a)       Ctrl+N or File menu, New option, Blank document icon, OK, or New icon (1st icon – white paper)

b)       Note:  Templates and Wizards for Letters & Memos, Faxes, Publications, Web Pages, etc. exist under each tab

4)       Save a document

a)       Ctrl+S or File menu, Save option or Save icon (3rd icon – diskette)

b)       At Look In:, change to the desired drive and/or directory

c)       Provide the desired file name

d)       Save button

5)       Save an existing document with a new file name

a)       F12 or File menu, Save As option

b)       At Look In:, change to the desired drive and/or directory

c)       Provide the desired file name

d)       Save button

6)       Print Preview a document

a)       Ctrl+F2 or File menu, Print Preview option or Print Preview icon (5th icon – white paper with magnifiying glass)

7)       Print a document

a)       File menu, Print option, set options, OK or

b)       Ctrl+P, set options or

c)       Print icon (4th icon – printer) sends entire document to printer automatically

8)       Close an open document

a)       File menu, Close option or File menu, Close All option will close all open documents or

b)       Ctrl+F4 or

c)       Ctrl+W or

d)       Word icon on left of menu bar, Close or

e)       Close icon in second set of icons in top right corner or

f)        Note:  You will be prompted to save any unsaved documents.

9)       Exit Word

a)       File menu, Exit option or

b)       Alt+F4 or

c)       Word icon on left end of title bar

d)       Close icon in first set of icons in top right corner

e)       Note:  You will be prompted to save any unsaved open documents.

10)    Change default font from 10 to 12

a)       Format menu, Font option or Shortcut menu, Font option or Ctrl+D

b)       Change size to 12

c)       Default button

d)       “Yes” to “Do you want to change….”

11)    Shortcut Menu

a)       Right click the mouse

12)    Change Margins (Note:  Default Margins:  Left and Right 1.25", Top and Bottom 1")

a)       File menu, Page Setup option, Margins tab, set desired margins for Left, Right, Top Bottom or Ruler Bar -- drag the right of left ends of the ruler bar to change the left/right margins only

13)    Landscape Orientation

a)       File menu, Page Setup option, Paper Size tab, set orientation to Landscape

14)    “Reveal Codes”

a)       Show/Hide icon or

b)       Tools menu, Options option, View tab, select All or

c)       Ctrl+Shift+*

15)    Spelling & Grammar

a)       F7 or Spelling and Grammar icon (6th icon -- ABC[) or Tools menu, Spelling and Grammar option

b)       Right click the underlined word(s) for suggested corrections

c)       Select the correction or Ignore

16)    Thesaurus

a)       Shift+F7 or Tools menu, Language option, Thesaurus option, select the replacement, Replace button

17)    Bullets and Numbering

a)       Type * followed by a space and text – a bullet () and indention will appear upon pressing enter or

b)       Type > followed by a space and text – an arrow (?) and indention will appear upon pressing enter or

c)       Type – followed by a space and text – a dash (-) and indention will appear upon pressing enter or

d)       Type 1. followed by a space and text – a number (1.) and indention will appear upon pressing enter or

e)       Type A. followed by a space and text – a letter (A.) and indention will appear upon pressing enter or

f)        Bullets icon and Number icon or

g)       Format menu, Bullets and Numbering option, Bulleted tab or Numbered tab or Outline Numbered tab, select type or

h)       Shortcut menu, Bullets and Numbering option, Bulleted tab or Numbered tab or Outline Numbered tab, select type

i)         Note:  To stop bullets/numbering, press Enter twice at end of list or click Bullets icon or Numbering icon

18)    Alignment – Left, Right, Center, Full

a)       Align Left icon or Align Right icon or Center icon or Justify (Full) icon or

b)       Left = Ctrl+L, Right = Ctrl+R, Center = Ctrl+E, Justify (Full) = Ctrl+J or

c)       Format menu, Paragraph option, Indents and Spacing tab, select desired alignment or

d)       Shortcut menu, Paragraph option, Indents and Spacing tab, select desired alignment

19)    Change Font

a)       Format menu, Font option or Shortcut menu, Font option or Ctrl+D

b)       Select Font Face, Style (Regular, Bold, Italic, Bold Italic), Size, Color, Underline, Strikethrough, Double Strikethrough, Superscript, Subscript, Shadow, Outline, Emboss, Engrave, Small Caps, All Caps, and “Hidden”

c)       Note:  Formatting toolbar may be used to select the Font Face (Ctrl+Shift+F), Size (Ctrl+Shift+P), and Color

d)       Note:  Keyboard shortcuts

i)         Bold = Ctrl+B

ii)       Underline = Ctrl+U or Ctrl+Shift+W

iii)      Italics = Ctrl+I

iv)     Double Underline = Ctrl+Shift+D

v)       Hidden = Ctrl+Shift+H

vi)     Subscript = Ctrl+=

vii)    Superscript = Ctrl+Shift+=

viii)  All Caps = Ctrl+Shift+A

ix)      Decrease Font Size = Ctrl+Shift+<

x)        Decrease Font Size One Point = Ctrl+[

xi)      Double-Underline = Ctrl+Shift+D

xii)     Increase Font Size = Ctrl+Shift+>

xiii)   Increase Font Size One Point = Ctrl+]

20)    Insert Graphic

a)       Insert menu, Picture option, Clip Art option, select image or

b)       Insert menu, Picture option, From File option, select file name

21)    Wrap text around Graphic

a)       Shortcut menu on graphic, Format Picture option, Wrapping tab, set options

22)    Undo mistakes

a)       Undo Typing icon (11th icon – left pointing arrow) or

b)       Edit menu, Undo Typing option or

c)       Ctrl+Z

23)    Redo mistakes

a)       Redo Typing icon (12th icon – right pointing arrow) or

b)       Edit menu, Repeat Typing option or

c)       Ctrl+Y

24)    Insert vs. Overtype

a)       Insert key or double-click the OVR on the status bar

25)    Copy selected text

a)       Ctrl+C or Edit menu, Copy option or Copy icon (8th icon – 2 white papers) or Shortcut menu, Copy option

26)    Cut selected text

a)       Ctrl+X or Edit menu, Cut option or Cut icon (7th icon – scissors) or Shortcut menu, Cut option

27)    Paste text

a)       Ctrl+V or Edit menu, Paste option or Past icon (9th icon – clipboard with white paper) or Shortcut menu, Paste option

28)    Moving selected text

a)       Cut text from old location, then Paste text at new location or

b)       Drag selected text and Drop at new location (Hint:  Watch mouse pointer and cursor location)

29)    Find and Replace text

a)       Edit menu, Find (Ctrl+F) or Replace (Ctrl+H) option

b)       Find tab (finding without replacing), key in text to find or

c)       Replace tab (finding with replacing), key in text to find and text to replace with

30)    Go to

a)       F5 or Ctrl + G or Edit menu, Go To, select Go To What (e.g. Page), and enter the desired selection or

b)       Double-click the Page/Section indicator on the Status bar

31)    Indent a paragraph

a)       Ctrl+M or Format menu, Paragraph option, Indents and Spacing tab, set the desired indentation(s) or Shortcut Menu, Increase Indent or Increase Indent icon or Ruler Bar -- use the square on the left side at the bottom of the ruler bar to set the indentation(s)

32)    Unindent a paragraph

a)       Ctrl+Shift+M or Format menu, Paragraph option, Indents and Spacing tab, set the desired indentation(s) back to 0" or Decrease Indent icon or Shortcut menu, Decrease Indent or Ruler Bar -- use the square on the left side at the bottom of the ruler bar to set the indentation(s)

33)    First Line Indent (Automatically tabs each paragraph) or Hanging Indent a paragraph

a)       Shortcut menu, Paragraph option or Format menu, Paragraph option, Indents and Spacing tab, set Special:  Hanging (Ctrl+T) or First Line

34)    Insert a blank line above current line

a)       Ctrl+0 or Enter at the beginning of line

35)    Line Spacing

a)       Shortcut menu, Paragraph option or Format menu, Paragraph option, Indents and Spacing tab, set the desired line spacing or Single = Ctrl+1, Double = Ctrl+2, or One and a half = Ctrl+5

36)    Shortcut or Abbreviation

a)       Type text (e.g. Abraham Baldwin Agricultural College)

b)       Insert menu, AutoText option, New option, provide a name (e.g. ABAC) at the box, OK

c)       To use the feature, type short name (e.g. ABAC) and F3 to see long name (e.g. Abraham Baldwin Agricultural College) appear

37)    Switch between/among multiple open documents

a)       Window menu, select the numbered open document

38)    Tabs (Default Left Tab stops every ")

a)       Format menu, Tabs option, Clear all button to remove all existing tabs

b)       Type in the desired location of the tab, select the type of type, and the type of  dot leader, Set button

39)    Page Break

a)       Ctrl+Enter or Insert menu, Break option, Page break

40)    Section Break -- (helpful with changing headers/footers)

a)       Insert menu, Break option, select type of section break

41)    Page Numbers

a)       Insert menu, Page Numbers option, select Position and Alignment

42)    Date and/or Time

a)       Alt+Shift+D or Insert menu, Date and Time option, select the Format

b)       (Note:  select Update Automatically if you want the document to always reflect the current date)

43)    Columns

a)       Format menu, Columns option, set number of columns or Columns icon (18th icon -- two columns)

b)       (Note:  Insert menu, Break option, Column break to advance to the next column)

44)    Tables

a)       Table menu, Insert Table option, set the number of columns and rows or Table icon (16th icon -- table)

b)       Tab button moves from cell-to-cell; Ctrl+Tab inserts a tab within a cell

c)       Select Row/Column/Table:  Place insertion point in the desired row/column/table, Table menu, Select Row/Column/Table option

d)       Insert Row/Column: Select the row/column you wish to insert before, Table menu, Insert Rows/Columns option

e)       Delete Row/Column: Select the row/column you wish to delete, Table menu, Delete Cells/Columns option (Delete Cells option provides a dialog box to make additional choices for Shifting cells or Deleting rows or columns)

f)        Merge cells:  Select the cells in one row you wish to merge, Table menu, Merge cells

g)       Split cells:  Select the cell you wish to split, Table menu, Split cells, set the number of columns/rows

h)       Cell Height/Width:  Select the row/column, Table menu, Cell Height/Width option, select Row or Column tab, set desired height/width

i)         Formula:  Place insertion point in the desired cell, Table menu, Formula option, after the = sign key in the appropriate formula using column/row notation (columns are letters, rows are numbers -- e.g. =A1+B2*C2-D1)

j)         Sort:  Table menu, Sort option, set options for sorting (which column(s) and ascending vs. descending)

k)       Formatting:  Table menu, Table AutoFormat option, set options or Format menu, Borders and Shading option may be used to customize formatting

45)    Envelopes

a)       Tools menu, Envelopes and Labels option, Envelope tab, key in the Delivery and Return Addresses, either Print or Add to Document button

b)       Postal Bar Code:  Options button, select Delivery Point Barcode

46)    Labels

a)       Tools menu, Envelopes and Labels option, Labels tab, key in the Address, either Print or New Document button

b)       Label Type:  Options button to select the type of labels and then Details button to see the specifics of the label type

47)    Merging (Word 2000 – slightly different for Word 2002/XP)

a)       Tools menu, Mail Merge option

b)       Main Document:  Create button, make selection (Form Letters, Mailing Labels, Envelopes, or Catalog), select Active Window or New Main Document

c)       Data Source: Get Data button, make selection (Create Data Source, Open Data Source, Use Address Book, or Header Options), Add/Remove Field Names to the existing list, OK provide desired drive/directory/filename in which to save the data source contents, Save button

d)       Select Edit Data Source (input records) or Edit Main Document (input form letter)

e)       Edit Data Source:  Key in the records, Add New button after each record until last record is entered then OK

f)        Edit Main Document:  Key in the form letter inserting the data fields using the Insert Merge Field button and selecting the desired fieldname -- merge fields are inserted with braces surrounding the field name (e.g. {{name}}) -- don't forget the date and time option -- use appropriate punctuation (spaces, comma, period) -- Save the document -- Tools menu, Mail Merge option

g)       Merge the data with the document:   Merge button, set options (if desired) Merge button -- merged contents will be displayed in a New document -- review for errors

h)       Preview Merged Data:  View Merged Data icon on the merging tool bar, you may then go forward/backward in the records previewing the contents

i)         Upon closing the merging documents, it not necessary to save the merged/finished product -- it can always be "remerged" -- however, save your Data Source (records) and you Main Document (form letter)

48)    Switching Views

a)       View menu, Normal (Alt+Ctrl+N) or Outline (Alt+Ctrl+O) or Page (Alt+Ctrl+P) or Online or Master Document

49)    Special Symbols

a)       Insert menu, Symbol option (e.g. ( )), select Font type for symbols, select symbol, Insert button

50)    Headers and Footers

a)       View menu, Header and Footer option, key in the header text (Default Center tab at center and Right tab at right)

b)       Change to the Footer using the Switch between Header and Footer icon on the Header/Footer toolbar

c)       Icons for Page Number, Date, and Time on the Header/Footer toolbar

d)       Close button when finished

51)    Footnotes and Endnotes

a)       Insert menu, Footnote option, select Footnotes or Endnotes, OK, type in text for the endnote/footnote

52)    Change Case for selected text (Upper case to Lower case, Lower case to Upper case, etc.)

a)       Format menu, Change case option, select which change of case

53)    Word Count

a)       Tools menu, Word Count option or File menu, Properties option, Statistics tab

54)    AutoCorrect options

a)       Tools menu, AutoCorrect option, examine each tab's contents carefully

55)    Options

a)       Tools menu, Options option, examine each tab's contents carefully

56)    Macros

a)       Tools menu, Macro option, Record New Macro option, Keyboard button, press the key combination (e.g. Ctrl+Shift+X) in which you wish to save the macro (if the keys are currently assigned, a message will indicate this), Assign button, any action performed at this point will be recorded as part of the macro -- when finished recording, press the stop record button on the Macro toolbar

b)       To execute the macro, press the key combination (e.g. Ctrl+Shift+X)

57)    View Toolbars (Standard, Formatting, AutoText, Control Toolbox, Database, Drawing, Forms, Picture, Reviewing, Tables and Borders, Visual Basic, Web, and WordArt)

a)       View menu, Toolbars option, select desired toolbar

b)       Toolbars may be moved by clicking 'n dragging the unused gray space on the toolbar

58)    Draw a horizontal/vertical line

a)       Drawing Toolbar select the slanted line icon, click 'n drag the mouse pointer to draw a horizontal/vertical line

b)       Drawing Toolbar may also be used to draw other shapes

59)    Sort Paragraphs or Table Rows

a)       Table menu, Sort option, set options to sort

60)    Hyperlink

a)       Ctrl+K or Insert menu, Hyperlink option, type http://www.abac.edu as the URL or Insert Hyperlink icon (13th icon - globe with circular link) -- clicking on this link will load the address in Netscape