Microsoft PowerPoint

 

1)      Start PowerPoint

a)      Start button, New Office Document, Blank Presentations Icon, OK or

b)      Start button, New Office Document, Presentations tab, select the template, OK or

c)      Start button, Programs, Microsoft PowerPoint or

d)      Microsoft PowerPoint icon

2)      Open existing document

a)      Ctrl+O or File menu, Open option or Open icon (2nd icon – yellow folder)

b)      At Look In:, change to the desired drive and/or directory

c)      Select the desired file

d)      Open button or double-click the desired file

3)      Open a new presentation/document

a)      Ctrl+N or File menu, New option, Blank Presentation icon, OK, or New icon (1st icon – white paper)

4)      Save a document

a)      Ctrl+S or Shift+F12 or File menu, Save option or Save icon (3rd icon – diskette)

b)      At Look In:, change to the desired drive and/or directory

c)      Provide the desired file name

d)      Save button

5)      Save an existing document with a new file name

a)      F12 or File menu, Save As option

b)      At Look In:, change to the desired drive and/or directory

c)      Provide the desired file name

d)      Save button

6)      Print a document

a)      File menu, Print option, set options, OK or

b)      Ctrl+P, set options or

c)      Ctrl+Shift+F12, set options or

d)      Print icon (4th icon – printer) sends entire document to printer automatically

7)      Close an open document

a)      File menu, Close option or

b)      Ctrl+F4 or

c)      Ctrl+W or

d)      PowerPoint icon on left of menu bar, Close or

e)      Close icon in second set of icons in top right corner or

f)        Note:  You will be prompted to save any unsaved documents.

8)      Exit PowerPoint

a)      File menu, Exit option or

b)      Alt+F4 or

c)      Ctrl+Q or

d)      PowerPoint icon on left end of title bar

e)      Close icon in first set of icons in top right corner

f)        Note:  You will be prompted to save any unsaved open documents.

9)      Shortcut Menu

a)      Right click on the mouse

10)  View/Run Slide Show

a)      View menu, Slide Show option or

b)      Slide Show icon on the far left of horizontal scroll bar or

c)      Slide Show menu, View Show option

11)  Selecting AutoLayout

a)      From the New Slide dialog box, select the autolayout, OK button or

b)      Format menu, Slide Layout option, select the autolayout, Apply button

12)  Add a New Slide to existing presentation

a)      Ctrl+M or New Slide icon (18th icon) or Insert menu, New Slide option

13)  Delete an existing slide

a)      Edit menu, Delete Slide option

14)  Duplicate an existing slide

a)      View menu, Slide Sorter option or Slide sorter icon on the far left of horizontal scroll bar

b)      Select side to duplicate, Edit menu, Duplicate option or Ctrl+D

15)  Apply a Design/Background to all slides

a)      Format menu, Apply Design option, select design

16)  Insert Date and/or Time

a)      Insert menu, Date and Time option, select format or Alt+Shift+D or Alt+Shift+T

17)  Change Size of Slides

a)      File menu, Page Setup option, set desired size for Height/Width

18)  Landscape Orientation

a)      File menu, Page Setup option, set orientation to Landscape

19)  Spelling

a)      F7 or Spelling icon (6th icon -- ABC[) or Tools menu, Spelling option

b)      Select the correction or Ignore or Ignore All

20)  Style Check

a)      Tools menu, Syle Checker option

21)  Autocorrect

a)      Tools menu, Autocorrect option

22)  Alignment – Left, Right, Center, Full

a)      Align Left icon or Align Right icon or Center icon or

b)      Format menu, Cells option, Alignment tab, select desired alignment(s) or

c)      Shortcut menu, Format Cells option, Alignment tab, select desired alignment(s)

23)  Change Font

a)      Format menu, Font option, or Shortcut menu, Font option

b)      Select Font Face, Style (Regular, Bold, Italic, Bold Italic), Size, Color, Underline, Shadow, Emboss, Superscript, Subscript

c)      Note:  Formatting toolbar may be used to select the Font Face (Ctrl+Shift+F) and Size (Ctrl+Shift+P)

d)      Change Font by 4 pt:  Decrease Font icon and Increase Font icon

e)      Note:  Keyboard shortcuts

i)        Bold = Ctrl+B

ii)       Underline = Ctrl+U

iii)     Italics = Ctrl+I

24)  Bullets

a)      Bullets icon or Format menu, Bullet option, select Bullet character or Shortcut menu, Bullet, select Bullet character

25)  Change Paragraph/Line Spacing

a)      Format menu, Line Spacing option or

b)      Increase Paragraph Spacing icon and Decrease Paragraph Spacing icon

26)  Add Graphic Images

a)      Insert Clip Art icon (17th icon) or Insert menu, Picture option, Clip Art option, select image

27)  Formatting Graphic Images

a)      Shortcut menu, Format Picture, select appropriate tab (Colors and Lines, Size, Position, Picture, Text Box) and settings

28)  Slide Transition

a)      Slide Show menu, Slide Transition option, select the Effect and Sound, Apply button or Apply to all button

29)  Animation

a)      Slide Show menu, Preset Animation option, select Animation

30)  Undo mistakes

a)      Undo Typing icon (10th icon – left pointing arrow) or

b)      Edit menu, Undo Typing option or

c)      Ctrl+Z

31)  Redo mistakes

a)      Redo Typing icon (11th icon – right pointing arrow) or

b)      Edit menu, Repeat Typing option or

c)      Ctrl+Y

32)  Copy selected text

a)      Ctrl+C or Edit menu, Copy option or Copy icon (7th icon – 2 white papers) or Shortcut menu, Copy option

33)  Cut selected text

a)      Ctrl+X or Edit menu, Cut option or Cut icon (6th icon – scissors) or Shortcut menu, Cut option

34)  Paste text

a)      Ctrl+V or Edit menu, Paste option or Past icon (8th icon – clipboard with white paper) or Shortcut menu, Paste option

35)  Moving selected text

a)      Cut text from old location, then Paste text at new location or

36)  Find and Replace text

a)      Edit menu, Find (Ctrl+F) or Replace (Ctrl+H) option

b)      Find tab (finding without replacing), key in text to find or

c)      Replace tab (finding with replacing), key in text to find and text to replace with

37)  Switch between/among multiple open documents

a)      Window menu, select the numbered open document

38)  Slide/Page Numbers

a)      View menu, Header/Footer option, Slide tab, select Slide Number option

39)  Switching Views

a)      View menu, Slide, Outline, Slide Sorter, Notes Page, or Slide Show or

b)      Icons on the far left of horizontal scroll bar

40)  Headers and Footers

a)      View menu, Header/Footer option, Slide tab

41)  Options

a)      Tools menu, Options option, examine each tab's contents carefully

42)  Macros

a)      Tools menu, Macro option, Record New Macro option, enter the key (e.g. R) to be combined with Ctrl+, OK buttion, any action performed at this point will be recorded as part of the macro -- when finished recording, press the stop record button on the Macro toolbar or Tools menu, Macro option, Stop Recording option

b)      To execute the macro, press the key combination (e.g. Ctrl+R) or Alt+F8 or Tools menu, Macro option, Macros option, select the name of the macro, Run button

43)  View Toolbars

a)      View menu, Toolbars option, select desired toolbar

b)      Toolbars may be moved by clicking 'n dragging the unused gray space on the toolbar

44)  Draw a horizontal/vertical line

a)      Drawing Toolbar select the slanted line icon, click 'n drag the mouse pointer to draw a horizontal/vertical line

b)      Drawing Toolbar may also be used to draw other shapes

45)  Hyperlink

a)      Ctrl+K or Insert menu, Hyperlink option, type http://www.abac.edu as the URL or Insert Hyperlink icon (13th icon - globe with circular link) -- clicking on this link will load the address in Netscape

46)  Download Additional ClipArt/Pictures/Sounds/Videos

a)      http://www.microsoft.com/clipgallerylive/

b)      Cheating:  instead of following the correct method to download, save the downloaded files in

C:\Program Files\Microsoft Office\ClipArt

c)      Go to Windows explorer to C:\Program Files\Microsoft Office\ClipArt and double-click each downloaded file to have it added to the Art Gallery collection.

 

Correct Method for Downloading:

d)      Configuring Netscape to always open CGL files

e)      To set Netscape 4.0 to open CGL files automatically:

i)        On the Edit menu, click Preferences.

ii)       Click Navigator, and then click Applications.

iii)     Click New Type.

iv)     Type in the description (Clip Gallery File), and then type in .cil as the file extension.

v)      In the MIME Type box, type application/vnd.ms-artgalry.

vi)     Browse to find Application to use and locate artgalry.exe. (The default location for installation is

                  C:\Program Files\Common Files\Microsoft Shared\artgalry\artgarly.exe

vii)   Uncheck the Ask before downloading this type of file box.

viii)  Click OK